OPEN POSITIONS

BOARD SECRETARY

As we step into our 15th anniversary year, Space 4 Art is looking to grow its executive leadership, specifically in the role of Board Secretary. The board secretary plays a vital role in aligning activities with our mission and strategic goals, authoring and distributing detailed minutes, documents, and reports, and maintaining tax-exempt status and adhering to specific tax regulations.

The board secretary will also help to hold all board members accountable for their work, and ensure that the board is practicing effective governance and adhering to the organization’s bylaws.

RESPONSIBILITIES

In accordance with Space 4 Art’s Bylaws, the responsibilities of the Board Secretary include:

  • Bylaws: The Secretary shall certify and keep or cause to be kept the original or a copy of these Bylaws, as amended to date, at the principal office of the Corporation.

  • Articles: The Secretary shall keep or cause to be kept a copy of the Articles of Incorporation, as amended to date, at the principal office of the Corporation.

  • Minute Book: The Secretary shall keep or cause to be kept, at the principal office or other place ordered by the Board, a book of minutes of all meetings of the Board and its committees, with the time and place of holding, whether regular or special, and if special, how authorized, the notice given of the meeting, the names of those present at Board and committee meetings, and the proceedings of the meetings

  • Notices: The Secretary shall give, or cause to be given, notice of all meetings of the Board and any committees of the Board that the Bylaws or any law require be given.

  • Corporate Records: Upon request, the Secretary shall exhibit or cause to be exhibited at all reasonable times to any Director, or to his or her agent or attorney, these Bylaws and the minute book.

  • Other Powers and Duties: The Secretary shall have other powers and perform such other duties as prescribed by the Board. In absence or disability or refusal to act of the Chairperson, the Secretary shall perform all the duties of the Chairperson and when so performing shall have the powers of and be subject to all the restrictions of the Chairperson. In the absence of the Chairperson, the Secretary shall preside at all meetings of the Board.

Additional responsibilities not defined in the Bylaws will include:

  • Maintain Org Chart & Board Contact Information, ensuring all contact information is up-to-date and available to board members and administration

  • Hold fellow board members accountable by keeping attendance, participation and contribution records and working with Board President to make sure all tasks are being completed

  • Track board member terms and confirm ongoing service

  • Orient new board members & maintaining board onboarding documents

SKILLS & EXPERIENCE

  • Strong communication skills: Be an active conduit for communication between board and committee members, proactively collaborating to set up meetings, giving proper notice of any meetings, and promptly distributing materials like agendas and minutes.

  • Prioritization: Organized and effective management of tasks with an ability to see projects through to completion, keep collaborators apprised of progress, and delegate tasks to other board members, will be an essential component of this role.

  • Familiarity with Nonprofit Governance: The successful candidate in this role will develop a deep-rooted knowledge of our organization’s records and governing documents. They will provide advice and resources to the board when relevant topics or questions arise. They will develop a higher level of understanding of the nonprofit’s mission to easily provide strategic information to other board members.

Studies have shown that women and people of color are less likely to apply for a job unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. Please email emily@sdspace4art.org if interested.